Who is ONE WEB?

Wartenbergh Engineering Bureau BV. (ONE WEB), is a business services provider that provides support and consultancy in Industrial Engineering, Product Development, and Software Engineering for the high-tech industry. ONE WEB ensures careful handling of personal data and data protection when providing its services very seriously. Naturally, ONE WEB complies with the applicable laws and regulations. ONE WEB is responsible for processing personal data, as described in this privacy statement. This privacy statement applies to current and future candidates, employees, representatives of business relationships, and users of the ONE WEB website. This privacy statement explains what personal data is, which data ONE WEB processes, for what purpose, and how this is done. It also explains the data subjects’ rights and how these can be exercised.

What is personal data?

Personal data means all information about an identified or identifiable natural person, such as contact details, curricula vitae (‘CV’), cover letters, and online identifiers. Sensitive personal data include, for example, data on racial or ethnic origin, criminal record, religious or philosophical beliefs, trade union membership, and information concerning the state of health or sexual behavior.

Which data does ONE WEB process and for what purpose?

ONE WEB processes personal data for various purposes. For example, ONE WEB processes personal data when searching for candidates and within the context of concluding (employment) agreements. Sometimes ONE WEB is legally obliged to process certain personal data and at other times, ONE WEB processes personal data based on either its legitimate interest or the legitimate interest of another party, such as a client. In principle, ONE WEB does not process sensitive personal data, unless this is necessary, e.g. in case it has to process data from medical examinations for specific functions, and if there is a legal basis for ONE WEB to do so. This privacy statement concludes with an overview of the processing purposes and the types of personal data to be processed for those purposes.

When does ONE WEB share personal data?

Sharing within ONE WEB ONE WEB only shares personal data within the ONE WEB group with employees authorized to access this data. All employees are subject to confidentiality.

Sharing with clients ONE WEB shares the personal data of candidates and employees with clients. When proposing candidates and employees to (potential) clients, ONE WEB uses a ONE WEB CV compiled by ONE WEB’s employees based on job application data of data subjects.

Sharing with processors ONE WEB uses processors that process personal data for ONE WEB. ONE WEB concludes processing agreements with all processors of personal data. ONE WEB assesses the security measures and compliance with the privacy regulations in advance and monitors this as well as compliance with concluded processing arrangements regularly.

Sharing with other responsible parties ONE WEB only discloses personal data at the request of the police and the authorities if there is a legal obligation to do so.

How long does ONE WEB retain personal data?

ONE WEB does not retain personal data for longer than is necessary for the fulfillment of its purposes. In some cases, ONE WEB is obliged to retain personal data for a longer period, for example, because of tax obligations. After the expiration of the retention period, or following successful deletion requests from data subjects, ONE WEB deletes the personal data from its systems. For the two situations below ONE WEB applies the following retention periods:

• Recruitment via external sources: up to 28 days after candidates have been found by ONE WEB, ONE WEB will contact the candidates to express its interest in them
• Personal data of candidates who do not currently work for and have not worked in the past for ONE WEB: 2 years after the entry date of the personal data in ONE WEB’s record-keeping system.

What rights do data subjects have?

ONE WEB respects the rights of data subjects concerning their data. Some rights can be exercised at all times; other rights can be exercised under certain conditions only. For example, ONE WEB cannot grant the request of a data subject to delete its data if there is a legal obligation to retain that personal data for a certain period. Data subjects can exercise the following rights:

• Withdrawal of consent given for processing personal data
• Access to personal data
• Correction of inaccurate personal data
• Deletion of personal data if ONE WEB no longer needs it
• Objection to the processing of personal data based on a legitimate interest of ONE WEB or another controller
• Restriction on the processing of personal data in cases determined by law
• Data transfer of own personal data provided to ONE WEB in cases determined by law
• Lodging complaints with the national supervisory authority

Some of these rights can be exercised via My ONE WEB. Data subjects can also contact ONE WEB’s Data Protection Officer via info@one-web.nl or via +31 40 2180558.

How does ONE WEB protect personal data?

ONE WEB takes appropriate technical and organizational measures to protect the privacy of the data subjects and the confidentiality of their data. […]

• Securing the My ONE WEB account with a strong password
• Being careful when disclosing personal data in response to social media posts

What are cookies and other similar technical data?

A cookie is a small file that is stored on the data subject’s computer. […] Read more about this in ONE WEB’s cookie policy.

How to contact ONE WEB?

ONE WEB head office: Beemdstraat 1, 5653 MA Eindhoven, The Netherlands. Tel: +31 40 2180558. Email: info@one-web.nl

Notification of a (possible) security breach

In the event of a (possible) breach of personal data security, data subjects are requested to inform ONE WEB as soon as possible via info@one-web.nl stating ‘Data leak’ in the subject line.

Amendments to Privacy Statement

ONE WEB is entitled to amend this privacy statement. Changes will be published in a pop-up on the website. This privacy statement was last updated on the 10th of September 2025.

Overview of the purposes of processing and the types of personal data processed using ONE WEB’s website(s)

1. Website use

Activities: Responding to vacancies, job alerts, improving services, processing voluntary social media data, recruitment interactions.
Data processed: Name, email, cookies, social media comments, application data.

2. Training, exhibitions, and recruitment outreach

Activities: Organizing sessions, assessing CVs, searching candidates.
Data processed: Name, email, CV, LinkedIn, messages.

3. Engagement and communication

Activities: Generating interest, feedback, Q&A.
Data processed: Contact details, vacancy info, comments, event data.

4. Applications

Activities: Assessing candidates, creating CVs, maintaining application files, screenings.
Data processed: Personal, contact, education, work history, social media, application details, internal notes, checks.

5. Employment

Activities: Compliance, contracts, international work.
Data processed: Personnel file, screenings, test results, financial info, HR/admin, international data.

6. Internal operations

Activities: Quality standards, grants, management info, audits, safety.
Note: Directly identifiable information is minimized.

7. Client acquisition and services

Activities: Acquiring clients, analyzing labor demand, offering services.
Data processed: Client representatives’ contact details, sector info, vacancies.

8. Suppliers and business partners

Activities: Agreements, receiving offers.
Data processed: Supplier representatives’ contact details.